Mail Management
Emails are the primary and vital source of business communication today through which a lot of important decisions are made. There are vast quantities of such emails held in inboxes, sent folders, and deleted item folders which can put the organization at risk and adversely impact the performance of email servers in the organizations. Email servers were never designed to act as repositories for such great quantities of emails and move control of this information away from the organization. Without the management of emails, it is difficult for organizations to meet their legal preservation requirements in the event of litigation and government investigations, increasing the effort and cost in responding to e-discovery and disclosure.
Therefore Email Management is necessary as they centrally capture emails created and received by employees. Using a classification scheme to manage this content, retention periods and access controls can be applied to manage emails. Data associated with the emails can be captured to allow this information to be managed and retrieved.
Email archiving is an important way of email management. It is an email repository that store emails and email conversations. An email repository extracts messages and attachment from emails and stores it as a backup for future usage. Archived emails have various advantages and one of the most striking out of them is mail archive which reduces load from the email server. As emails are stored, the online server is not overloaded with excessive emails and heavy weighed mails. Thus, mail archive enables knowledge sharing via documents, files and others while storing it an external storage exclusive from one’s online server.
If important data is stored on Gmail, one can backup Gmail information and data by using archive email. Archived email or email repository is offered in best terms by Grexit.com. One can secure their emails in the archived email repository and thereafter can share it with other participants. Gmail Backup is a simple and easy-to-setup free alternative that does exactly what its name says. Upon installation, one needs to type in their credentials and it will begin downloading all e-mails, backing them up securely, and allowing to restore them to the account if data is lost. An admin can export all the data in a user’s account. This full account download is a great way to save a departing employee’s data without incurring the cost of keeping a Google Apps account active. Restoring emails, documents or entire accounts is fast and easy through the Google back up facility and can be used by just the click a button.
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